Registration Nightmare Ramps Up

We're having the first registration packet stuffing party tonight. The goal is to prepare 850 manilla envelopes filled with the photography schedule, various club flyers, our own club flyers, announcements and so on. The dance schedules and photo order forms will be coming next Tuesday so we'll have another round then.

I was hoping to also personalize a set of #10 envelopes with the meal tickets, swag tickets, pre-ordered t-shirt tickets and so on but that plan has fallen apart. I've utterly underestimated the number of people registering, transferring registrations or canceling at the last minute: I'm getting at least one per hour yesterday and today. I've given up trying to hit this moving target for now... I'll try this again early next week 48 hours before the registration desk opens when I sincerely hope people will finally decide what they're doing.

Whee.

Registration Nightmare Ramps Up

We're having the first registration packet stuffing party tonight. The goal is to prepare 850 manilla envelopes filled with the photography schedule, various club flyers, our own club flyers, announcements and so on. The dance schedules and photo order forms will be coming next Tuesday so we'll have another round then.

I was hoping to also personalize a set of #10 envelopes with the meal tickets, swag tickets, pre-ordered t-shirt tickets and so on but that plan has fallen apart. I've utterly underestimated the number of people registering, transferring registrations or canceling at the last minute: I'm getting at least one per hour yesterday and today. I've given up trying to hit this moving target for now... I'll try this again early next week 48 hours before the registration desk opens when I sincerely hope people will finally decide what they're doing.

Whee.

It's What The Cool Kids Are Wearing

This afternoon, the official committee baseball caps arrived for the DC Diamond Circulate convention.

Attending the convention and need an officer of the local committee? Look for the blue DCDC hats!

Need advice or help from a local volunteer? The forest green DCDC t-shirts should be arriving tomorrow... photos to follow.

Tonight, we had 35 volunteers at club night stuffing the registration packets. We had 800+ largely ready to go within an hour. There's going to be two additional packet stuffing events: I still need to prepare the personalized packets which will have the meal tickets, swag tickets, pre-ordered merchandise tickets and such, and there are five more pieces which weren't ready in time for tonight's run of the generic packets. We'll get these tackled next Tuesday night.

A sad bit of news arrived today. It's official: Canadian caller Tim Crawford will not be calling for this convention. There have been issues surrounding his permits to work in the US which won't be cleared in time despite tremendous effort and energy over the past 6+ months. Rather than add additional calling staff, the schedule is being rejiggered slightly to distribute his hours to the other staff callers. I hope his travel clearances are restored soon as I'd really like to book Tim for either our Harvest Festival Hoedown next year or our ACDC 2010 events.

It's What The Cool Kids Are Wearing

This afternoon, the official committee baseball caps arrived for the DC Diamond Circulate convention.

Attending the convention and need an officer of the local committee? Look for the blue DCDC hats!

Need advice or help from a local volunteer? The forest green DCDC t-shirts should be arriving tomorrow... photos to follow.

Tonight, we had 35 volunteers at club night stuffing the registration packets. We had 800+ largely ready to go within an hour. There's going to be two additional packet stuffing events: I still need to prepare the personalized packets which will have the meal tickets, swag tickets, pre-ordered merchandise tickets and such, and there are five more pieces which weren't ready in time for tonight's run of the generic packets. We'll get these tackled next Tuesday night.

A sad bit of news arrived today. It's official: Canadian caller Tim Crawford will not be calling for this convention. There have been issues surrounding his permits to work in the US which won't be cleared in time despite tremendous effort and energy over the past 6+ months. Rather than add additional calling staff, the schedule is being rejiggered slightly to distribute his hours to the other staff callers. I hope his travel clearances are restored soon as I'd really like to book Tim for either our Harvest Festival Hoedown next year or our ACDC 2010 events.